Goals

 

  • to introduce participants to the topic of time and task management.
  • to teach them strategies of setting and prioritizing goals; techniques od preparing and conducting time-effective meetings; and ways of overcoming procrastination.
  • to lead them to a better and more productive use of their time at work.
Agenda

Current task planning analysis

  • Time analysis: what do I do at work.
  • Activity–time analysis for a typical hour, day, week and month.
  • Ways of improving your daily, weekly and monthly schedule.
  • My desk – how to keep them in order.
  • Motivation and its importance.

Setting goals and planning future activities

  • Identifying priorities.
  • ABC analysis and categorization of tasks into groups
  • The Eisenhower method.
  • Identifiying long- and short-term goals.
  • Creating the to-do lists and/or agenda.
  • POSEC method and detailed planning.
  • Managing tasks. Pareto analysis.
  • Procrastination – how not to prolong planned activities.

Motivation techniques

  • Psychology of motivation: why do we like to do some things and do not want to do others.
  • Cognitive motivation techniques: how to make something attractive to do.
  • Brain reward system, prefrontal cortex, dopamine and their role in motivation. How to control their activities.
  • Self-discipline systems – defining prizes and penalties for oneself for doing or not doing something.
  • Neuropharmacology: advantages and disadvantages.

Daily time and task management

  • Daily e-mail, information and social information overload – how to cope with it.
  • Working under pressure. Role of stress and adrenaline.
  • Distractions at work (internet, co-workers) and attention management.
  • Time and task management programs: calendars, lists, agendas and software.

Events and meetings

  • Goals of events and meetings. Why every meeting should be time-effective.
  • Organizing a meeting. Setting its tasks and priorities. Creating agenda.
  • Conducting the meeting. Working with the agenda and role of the punctuality.
  • Listening and asking for feedback. Role of empathy.
  • Resolving conflicts among participants.